2. Purposes of and legal basis for the processing of your personal data and further information on the specific processing of data
2.1 General processing of data of our business partners
2.1.1 Description and scope of the data processing
For handling the business relationships with our business partners (customers, suppliers, other business partners), we also store personal data from you (e.g. email address, postal address, phone number, etc.). The personal data collected in this context are used internally by the departments concerned with the handling of the business relationship.
These data may be merged and stored with data from other orders, inquiries or business correspondence you communicate to us through other channels (fax, letter, phone, etc.)
2.1.2 Purposes of the data processing
We process your personal data for the purposes as required to accomplish the business relationship between you and us, e.g. for the purposes indicated below:
- preparation of offers for customers concerning supplies and services
- determination of your specific prices
- internal processing of our order
- delivery of the ordered articles
- inquiries with our suppliers
- contract negotiations
- clarification of all technical/engineering aspects of the products and services related to the business relationship
- payment transactions
- general business correspondence with you.
Where required, we also avail ourselves of the help of service providers (e.g. logistics service providers for the shipment of products, banks for the handling of payments). We will only pass on your data to such third parties to the extent necessary for the performance of these tasks.
Our legitimate interest in using external service providers such as logistics service providers for the shipment of the articles ordered by you is to provide our services as efficiently and effectively and hence as quickly and as economically for you as possible. All third parties receiving personal data about our business partners have been obligated to comply with the privacy regulations.
We reserve the right to pass on your personal data to external service providers for the performance of a credit assessment in order to safeguard our legitimate interest in securing our accounts receivable. From these credit agencies, we receive information about your payment history and credit ratings. These data allow us to evaluate our business relationship and are used by us in the decision about a supply and for our protection against payment defaults.
2.1.3 Legal basis for the data processing
The legal basis for our processing of your data is established by points (a) and (f) of Article 6(1) sentence 1 GDPR. The processing is based on an implied consent and our legitimate interests. Our legitimate interests result from the described purposes of the collection of your data. If the business relationship specifically aims at concluding a contract, the additional legal basis for the processing is point (b) of Article 6(1) sentence 1 GDPR.
2.1.4 Duration of storage
We store your personal data for the duration of our business relationship or as required by statutory retention periods.
2.2 Use of our website
2.2.1 Description and scope of the data processing
Whenever you access our website, our systems automatically collect data and information about the computer system of the accessing computer (personal data which your browser transmits to our server). This also happens if you do not register or otherwise transmit information by active inputs. The following data are always collected when you access our website:
- your IP address
- date and time of the request or access
- time zone difference to Greenwich Mean Time (GMT)
- content of the request (specific page)
- access status/HTTP status code
- quantity of data sent in each case
- requesting website (source/link from which your system accesses our website)
- website accessed by your system via our website
- information about the browser type and the version used
- operating system and its user interface
- language and version of the browser software.
These data are stored in the log files of our system. They are regularly not stored together with any other of your personal data.
2.2.2 Purposes of the data processing
The above data, in particular the IP address, are only stored by our systems temporarily for the duration of the session and this storage is required to permit a proper operation and display of the website. This processing of your data also serves the purposes of evaluating and maintaining the system security and system stability and other administrative purposes.
To the extent your data are stored in our log files, this only occurs for reasons aimed at ensuring the functionality of our website. The data also serve us to optimize and ensure the security of our IT systems.
No interpretation of the data for marketing purposes occurs in this connection.
2.2.3 Legal basis for the data processing
The legal basis for the processing and temporary storage of your personal data is point (f) of Article 6(1), sentence 1 GDPR. Our legitimate interests result from the described purposes of the collection of your data.
2.2.4 Duration of storage
Your data are erased as soon as they are no longer required for attaining the purpose for which they were collected. Where your data are collected to display the website, they are erased at the end of the respective session.
Your data stored in log files are erased after seven days at the latest. Any longer storage only occurs in exceptional cases e.g. if required for technical reasons or to improve our systems. In this case, your IP addresses are erased or distorted so that no allocation to you is possible any more.
2.2.5 Objection and removal options
As the collection of your data and the storage of the data in log files are essential for providing the website and the website operation, you do not have any option to object.
2.3 Contact forms, email contact, opening of a customer account
2.3.1 Description and scope of the data processing
Our website includes contact forms which you can use to contact us. When you use a contact form, the data entered in the input form are transmitted to us and stored, including but not limited to:
- company name, first names, family names, email address.
In addition, your IP address and the date and time of your inquiry are stored. As part of the sending procedure, your consent to our processing of the data is requested with reference to this privacy statement.
In addition, you can contact us via email addresses provided. In this case, we store and process your personal data transmitted with your email message in particular to respond to your inquiry or address the reason why you contacted us.
We do not pass on these data to any third parties. The data are exclusively used for the processing of the conversation.
You can use the “customer satisfaction form” to tell us how satisfied you are with the services offered. In this case, we store and process the transmitted personal data in particular for the purpose of interpreting your information.
You also have the possibility to open a customer account.
2.3.2 Purposes of the data processing
The processing of the personal data entered in the input form or transmitted with an email message sent to us only serves to process your contacting us. In case of a contact per email, this constitutes the required legitimate interest in our processing of the data. The other personal data processed during the sending process serve to prevent an abuse of the contact form and to ensure the security of our IT systems.
If you have decided to open a customer account, we use your personal data for the purpose of creating your customer account.
2.3.3 Legal basis for the data processing
The legal basis for the processing of your data when you use the contact form is your consent according to point (a) of Article 6(1) sentence 1 GDPR.
The legal basis for the processing of the data transmitted with an email message to us are points (a) and point (f) of Article 6(1) sentence 1 GDPR. The processing is based on an implied consent and our legitimate interests. If the email contact aims at the conclusion of a contract, the additional legal basis for the processing is point (b) of Article 6(1) sentence 1 GDPR.
The legal basis for the processing of your data for the creation of a customer account is your consent according to point (a) of Article 6(1) sentence 1 GDPR.
2.3.4 Duration of storage
We erase your data as soon as we do not require them any longer for attaining the stated purposes. For the personal data entered in the input form of the contact form and personal data transmitted with an email message, this is the case when the related conversation with you is finished. As a rule, the conversation is finished when the circumstances indicate that the reason for your contacting us has been finally settled.
The personal data additionally collected during the sending procedure are erased after the expiry of seven days at the latest.
Personal data collected for the creation of the customer account are erased when the contract has been fully performed or your customer account has been deleted. Your data are restricted for further processing and are erased upon the expiry of the retention periods defined under fiscal or commercial law unless you have explicitly consented to a further use of your data or we have reserved the right to a further use of the data which is lawful and about which we inform you with this privacy statement. The deletion of your customer account is possible at any time and can be made either by sending a message to the contact option described below or by using a function provided for that purpose in the customer account.
2.3.5 Objection and removal options
You can always revoke your consent to the processing of the personal data. If you contact us per email, you can object to the storage of your personal data at any time. In this case, however, it may not be possible to continue the conversation with you. All personal data that were stored as part of your contacting us are erased in this case.
2.4 Orders via our online shop (“Online-Shop”)
2.4.1 Description and scope of the data processing
A registration with our Online-Shop for the purchase of our products through our online sales service is only possible for commercial customers. For the registration, we also request you to provide personal data (name, email address, postal address, phone number). However, for activating our Online-Shop functions, we always still contact you directly. The personal data you provide to us in this context are used internally by the departments concerned with processing your inquiries and orders.
Your data may be merged and stored with data from other orders you place with us through other ordering channels (fax, letter, phone, etc.).
2.4.2 Purposes of the data processing
We process your personal data for the purposes as required to accomplish the business relationship between you and us.
Your personal data you provide us with for the use of our Online-Shop are processed by us to handle your individual inquiries and orders, e.g. for the purposes indicated below:
- verification of your access authorization
- your use of the shopping cart
- determination of your individual prices
- internal processing of your order
- delivery of the ordered articles
- payment transactions
- marketing activities.
Where required, we also avail ourselves of the help of service providers (e.g. logistics service providers for the shipment of the products ordered by you, banks for the handling of payments). We will only pass on your data to such third parties to the extent necessary for the performance of these tasks. All third parties receiving personal data about our customers have been obligated to comply with the privacy regulations. Our legitimate interest in using external service providers such as logistics service providers for the shipment of the articles ordered by you is to provide our services as efficiently and effectively and hence as quickly and as economically for you as possible.
We reserve the right to pass on your personal data to external service providers for the performance of a credit assessment. From these credit agencies, we receive information about your payment history and credit ratings. These data allow us to evaluate our customer relationship and are used by us in the decision about a supply and for our protection against payment defaults. This also constitutes our legitimate interest.
2.4.3 Legal basis for the data processing
Legal basis for the processing is the conclusion and performance of the contract for the sale and purchase of the ordered articles according to points (b) and (f) of Article 6(1) GDPR.
2.4.4 Duration of storage
These data are erased when they are no longer needed for the performance of the contract (including after-sales service and warranty) unless we are legally obliged to their storage e.g. because of retention obligations under commercial or fiscal law.
2.5 Electronic newsletter
2.5.1 Description and scope of the data processing
If you subscribe to our electronic newsletter, we process the following of your personal data for its mailing:
- form of address, first names, family names, company name, country, email address
- interests in specific services.
For the mailing of the electronic newsletter, the indication of an email address is mandatory. The provision of other datais voluntary. We process such other data to personalize the contact and customize our offers and information.
2.5.2 Purposes of the data processing
We process your email address in order to contact you for the purpose of mailing you our electronic newsletter, informing you about current events and possibly current developments, and maintaining our contractual relationship with you. We also use these data for promotional communications per email and, if we have obtained your email address in connection with our products and services, for the promotion of similar products and services of our company.
2.5.3 Legal basis for the data processing
We always obtain your explicit consent to mailing you our newsletter. To this end, we use a double opt-in process. In this process, we send you an email to the email address you indicated in your registration for our newsletter. In this email, we request your confirmation that you desire the mailing of the newsletter. If you do not confirm the registration within 48 hours, your information is blocked and automatically erased after one month. In addition, we store the IP addresses you use and the times of registration and confirmation. The purpose of this process is to furnish evidence of your registration and be able to resolve a potential abuse of your personal data.
Where we, in exceptional cases only, do not process your data based on your explicit consent, your personal data are only processed as necessary for the purposes of our legitimate interests or the legitimate interests of a third party, except where such interests are overridden by your interests or your fundamental rights and freedoms which require protection of personal data (point (f) of Article 6(1) sentence 1 GDPR).
2.5.4 Duration of storage
We erase your data as soon as we do not require them any longer for attaining the stated purposes. We store your personal data for advertising and information purposes, i.e. the mailing of information and offers for services for a period of no longer than one year after the last relevant contact with you. A relevant contact exists e.g. in case of an oral, telephone or mutual written communication between us.
2.5.5 Objection and removal option
You can always revoke your consent and thus unsubscribe to the receipt of information about current and future products, services or other information about us. This revocation may by declared by clicking the link provided in each newsletter email, by sending an email message to shop@renk-ag.com or by sending a message to our stated contacts. If you object to the use of your data, we will no longer mail you any advertising communications.
2.6 General information about the use of cookies
When you visit and use our website, cookies are stored on your computer. Cookies are text files stored in and/or by the Internet browser on your computer system. Whenever you visit a website, a cookie may be stored in your operating system. The cookie includes a distinguishing string of characters which permits a clear identification of the browser during the next visit of that website.
Some cookies are essential, meaning they are technically necessary for the operation of our website. Other cookies are used for statistical purposes and/or the analysis of the visits of our website or for marketing purposes or to enable us to offer you the use of external media. Both temporary session cookies and persistent cookies stored for a longer period are used. Temporary cookies are erased as soon as you close your browser. Persistent cookies remain on your computer for a longer period but can always be deleted manually. Some cookies are set by third parties.
Legal basis for the data processing in case of the use of essential cookies is point (f) of Article 6(1) sentence 1 GDPR; for the use of all other cookies, the legal basis for the data processing is your consent according to point (a) of Article 6(1) sentence 1 GDPR. Where we do not process your data based on your explicit consent, your personal data are only processed as necessary for the purposes of our legitimate interests or the legitimate interests of a third party, except where such interests are overridden by your interests or your fundamental rights and freedoms which require protection of personal data.
In addition to the information included in this privacy statement, you can find further detailed information about the use of the respective cookies, in particular about their purpose, their respective lifetime and the extent to which they were set by third parties or third parties have access to the data collected by the cookies, in the Cookie Settings page.
You can separately agree to the use of each of the respective cookie categories. You can change your given consent at any time on the Cookie Setting pageor inform us of your revocation of your consent by using the contact form.
